New Pet Passports

Re: New Pet Passports

bob lehner — Mon, 19 Jan 2015 11:47:59 GMT

I think historically all Ministry forms/certs used to have to be done in non-black ink -- presumably to avoid people photo-copying them. However as colour copiers are now widely available it seems a bit pointless to specify or ban any particular colour.

Re: New Pet Passports

Michael Woodhouse — Mon, 19 Jan 2015 00:14:08 GMT

I always do export paperwork (cheese, sheep & pets) in blue ink and red stamp

Re: New Pet Passports

Stephen Courtney — Sun, 18 Jan 2015 22:59:54 GMT

Or have i got it totally wrong? Now I'm getting paranoid.....

Re: New Pet Passports

Stephen Courtney — Sun, 18 Jan 2015 22:57:51 GMT

[quote user="Charlotte Marshall"]

I have always used a blue pen for passports but it is a bit ambiguous. After all if you do an export health certificate it has to be black ink and just coloured ink for the ov stamp.

Maybe when I do my revalidation with improve in a couple of years all these questions will be answered!

[/quote]

No! - Export certs cannot be done in black ink

Pen = any colour other than black

Stamp ink = any colour other than black

It was always thus - and I use a blue pen and blue ink for passports too.

If in doubt call the folk in Carlisle

Re: New Pet Passports

karen jones — Sat, 17 Jan 2015 18:22:52 GMT

[quote user="Bob Russell"]

There is absolutely no reason why a blue or black pen should be preferable or a requirement. Green looks a bit naff IMO but it takes all sorts.

The only question I have is do we laminate the signature section of the rabies vaccination pages? The shape of the laminating sheets suggests we don't!

Any official document that is ambiguous is a bad document!

[/quote] I was going to laminate rabies sticker and signature and leave date but was worried about leaving that unlaminated agree with ambiguousness of the passport. I do lots of cheese export certificates and they all have to be done in colour other than black writing and stamp

Re: New Pet Passports

Bob Russell — Sat, 17 Jan 2015 10:59:48 GMT

There is absolutely no reason why a blue or black pen should be preferable or a requirement. Green looks a bit naff IMO but it takes all sorts.

The only question I have is do we laminate the signature section of the rabies vaccination pages? The shape of the laminating sheets suggests we don't!

Any official document that is ambiguous is a bad document!

Re: New Pet Passports

Rob Davis — Sat, 17 Jan 2015 10:33:20 GMT

[quote user="Charlotte Marshall"] After all if you do an export health certificate it has to be black ink and just coloured ink for the ov stamp.[/quote]

Really? I've always completed export certificates in any colour other than black (writing and stamp). I'm fairly sure that that is what is written in the guidance, although I don't have one to hand and maybe I've been doing it wrong all these years....

Re: New Pet Passports

Charlotte Marshall — Fri, 16 Jan 2015 21:37:47 GMT

I have always used a blue pen for passports but it is a bit ambiguous. After all if you do an export health certificate it has to be black ink and just coloured ink for the ov stamp.

Maybe when I do my revalidation with improve in a couple of years all these questions will be answered!

Re: New Pet Passports

Martin Atkinson — Fri, 16 Jan 2015 18:35:11 GMT

[quote user="ChrisBVSc"]

"The passport must be signed and stamped with the OV stamp in any ink colour other than

black."

[/quote]Eats shoots and leaves!! It is ambiguous, a bit like the VDS guidelines on treatment for tapeworm we discussed a little while ago. To me it means everything should be in colour so I've always used a blue pen and OV stamp and when I've accidentally started with a black pen have aborted and re-started in a a colour.

Re: New Pet Passports

Dagmar Steele — Fri, 16 Jan 2015 18:29:21 GMT

[quote user="ChrisBVSc"]

Hmm, having re-read some of the other replies I've just dug out yesterdays passport & put the stickers over the vacc details & the box with my details, just in case! I did get the impression from the guidance notes that these were only needed to cover vacc stickers - but who knows..!

[/quote]

You are supposed to put the sticker over the rabies vaccination sticker/details and one large sticker over the page with the pet's details including the microchip number.

Re: New Pet Passports

Bob Russell — Fri, 16 Jan 2015 17:45:06 GMT

Arses and elbows spring to mind!

The whole pets passport has been subject to years of minor modification and changes. At one stage it was recommended that we did not use the other vaccinations bits but clearly at some stage this was retracted. The SP number used to be 'sacred' and not to be included on non-official stamps but clearly it is OK now!

Re: New Pet Passports

ChrisBVSc — Fri, 16 Jan 2015 17:37:42 GMT

[quote user="ChrisBVSc"]

but you "may" write your SP number.

[/quote]

Actually the document I just linked to does say you need to include the SP number in the signature box, alongside name, address, phone no & signature. But the one page guidance sheet that came with the passports definitely implied it was optional!! (just managed to squeeze it into yesterdays passport below the box - definitely a magnifying glass job!)

Re: New Pet Passports

Bob Russell — Fri, 16 Jan 2015 17:33:49 GMT

[quote user="ChrisBVSc"]

You've got me worried now - can anyone confirm the black pen issue? I hope this doesn't mean I need to re-do the passport & destroy all my hard work from yesterday!

[/quote]

It is suggested that it should be in any colour other than black. Certification used to only be acceptable in black. I have tried to use blue but have fairly regularly started with black by mistake! European vets don't seem that fussed and the pets still seem to be moving from country to country without anyone refusing on the grounds of pen colour.

Copiers can copy any colour faithfully so there really is no security benefit in using a colour other than black. My OV stamp pad is red but I will not be allowed to use that to certify rabies vaccinations so my new pre-inked stamp with our phone number will have to be in a non-black ink!

I have to admit I would not be losing any sleep over using a black pen!

Re: New Pet Passports

Bob Russell — Fri, 16 Jan 2015 17:33:45 GMT

[quote user="ChrisBVSc"]

You've got me worried now - can anyone confirm the black pen issue? I hope this doesn't mean I need to re-do the passport & destroy all my hard work from yesterday!

[/quote]

I have to admit I would not be losing any sleep over using a black pen!

Re: New Pet Passports

ChrisBVSc — Fri, 16 Jan 2015 17:21:43 GMT

You've got me worried now - can anyone confirm the black pen issue? I hope this doesn't mean I need to re-do the passport & destroy all my hard work from yesterday!

UPDATE - this is all I can find in the guidance notes, "The passport must be signed and stamped with the OV stamp in any ink colour other than

black." So I think as long as the stamp isn't black, you should be ok.

Source: http://ahvla.defra.gov.uk/external-operations-admin/library/documents/exports/ET139.pdf

Re: New Pet Passports

ChrisBVSc — Fri, 16 Jan 2015 17:17:46 GMT

[quote user="Martin Atkinson"]

I'm still waiting for mine. Do you still have to complete in a colour other than black?

[/quote]

I've never done them in anything but black - nothing said to avoid black when I read through everything yesterday. So far this hasn't been a problem!

Re: New Pet Passports

ChrisBVSc — Fri, 16 Jan 2015 17:16:46 GMT

Re: New Pet Passports

Martin Atkinson — Fri, 16 Jan 2015 17:15:53 GMT

I'm still waiting for mine. Do you still have to complete in a colour other than black?

Re: New Pet Passports

ChrisBVSc — Fri, 16 Jan 2015 17:12:06 GMT

[quote user="Martin Atkinson"]

I am of the opinion that you can never have too many stamps so it in doubt stamp with your OV stamp and the practice stamp. Better than not stamping and finding out later you should!

[/quote]

Did my 1st one of these yesterday - it definitely states in the guidance that you shouldn't stamp the rabies vacc section with your OV stamp, but you "may" write your SP number. (You do need your OV stamp for the vet details page though)

However - good luck to anyone trying to include their SP number on the vacc page; who decided to make the boxes so small?! I'm going to have to invest in a very fine tip pen and a magnifying glass for the next one - we have a very long address so trying to include this, my name, telephone number & (tiny) signature is ridiculous! There's also no way you'd fit any stamps in this section anyway.

Out of interest - I've always just written the rabies vacc details in by hand as I think it's more secure, so I didn't need to bother with the laminating stickers (apart from the microchip page). Is it now recommended to use the stickers?

Re: New Pet Passports

Martin Atkinson — Fri, 16 Jan 2015 16:45:41 GMT

I am of the opinion that you can never have too many stamps so it in doubt stamp with your OV stamp and the practice stamp. Better than not stamping and finding out later you should!

Re: New Pet Passports

Tanya Fielding — Fri, 16 Jan 2015 16:28:27 GMT

so do you need to be an ov just to issue or also to do follow up rabies vaccinations?

Re: New Pet Passports

Rob Davis — Wed, 14 Jan 2015 12:03:09 GMT

[quote user="James Laidlaw"]Are the stamps now redundant except for export docs then?

[/quote]

No - you need to stamp and sign the page with your details as the vet issuing the passport, but no longer need to stamp elsewhere.

Re: New Pet Passports

James Laidlaw — Tue, 13 Jan 2015 14:32:10 GMT

Are the stamps now redundant except for export docs then?

Re: New Pet Passports

Bob Russell — Tue, 13 Jan 2015 12:30:39 GMT

The old passports state 'Authorised Veterinarian' at the top of the other vaccinations pages, same as the rabies vaccination pages. I have used our normal stamp for other vaccinations but the OV stamp for rabies. That is not acceptable now! Parasite pages just state Veterinarian so this suggests that the OV stamp was the correct one for the other vaccinations as well as rabies.

The sign of a bad certificate is one that requires pages of explanatory notes. The old passport was a classic example and the new one not much better. I suspect most of us here could have designed passports that were more straight forward to use.

Need to get a new stamp made as mine does not have our phone number on it!

Re: New Pet Passports

Rob Davis — Tue, 13 Jan 2015 11:57:17 GMT

[quote user="Michael Woodhouse"]

[quote user="Bob Russell"]Also appears we should not use the SP stamp now in the vaccination section.[/quote]

You were never supposed to stamp the normal vaccination pages with your OV stamp.

[/quote]

Yes, but now you're not supposed to use it in the rabies vaccination section either.